What the platform actually does.
Not marketing language. Not vague promises. Here's exactly how SPEDScribe works, what it can and can't do, and what's coming next.
Provider Dictation: Use whatever you have
Available NowProviders dictate their own session notes in their own words; designed so students are never recorded. Dictate in the browser today; uploading a recording from a phone or a voice recorder is in development.
Dictate directly in SPEDScribe. No hardware needed.
Dictate into your phone's voice memo app, upload the file.
Any handheld voice recorder or dictation app.
Transcription: Clinical-grade, not consumer-grade
Available NowAudio is transcribed by medical-specialized AI transcription services; not the recorder's built-in transcription, not generic speech-to-text, and not Siri.
AI Documentation: How SOAP notes are actually created
Available NowThe AI drafts from what the provider dictated. A SOAP note restates it in clinical language and is designed to add no interpretation, diagnosis or comparison the provider did not dictate. The frameworks below shape its vocabulary and format.
Score interpretation guidance for 80+ assessment tools and frameworks across 7 disciplines. Condition-Behavior-Criterion goal framework. Endrew F. compliance standards. California Ed. Code timelines. L1 transfer patterns for 16 California languages. IDEA eligibility criteria. This is the same knowledge base visible on our Clinical Standards page.
The student's home language and the provider's discipline. For now, a note does not draw on evaluation data, IEP goals or earlier sessions: a comparison with an earlier session or with a goal appears only when the provider dictates it.
The PII-redacted transcript from today's session. The note is designed to ground every clinical claim in it.
The AI drafts structured documentation (SOAP notes, PLAAFP statements, annual goals, progress reports) from today's dictation, in the vocabulary and format of the clinical layer. It is designed to ground every claim in transcript evidence rather than guess, and to mark what the provider still needs to supply with a review tag, such as [CLINICIAN REVIEW NEEDED], instead of filling it in.
The clinical standards on our website aren't marketing decoration. They're the actual knowledge base the AI references when generating your documentation.
Clinical Copilot: Catching what gets missed
Partially AvailableOverwhelmed providers miss things. Not because they're bad clinicians, but because they're documenting 50 students while running back-to-back sessions. The AI catches documentation gaps.
- Streaming SOAP, PLAAFP, annual goal and progress report generation
- Discipline-specific SOAP templates for all 7 disciplines: SLP, OT, School Psychology, SPED Teaching, BCBA, APE, and DHH
- Goal measurability scoring: each goal checked for a condition, a behavior, a criterion and a timeframe
- L1 transfer pattern reference data across 16 California languages
- Medicaid billing metadata with CPT and ICD-10 crosswalk suggestions per session
- Formatted export to all 8 supported IEP platforms (SEIS, SIRAS, EasyIEP, Frontline, PowerSchool, SameGoal, SpedTrack, Generic Plain Text)
- Clinical Standards library: reference details and score interpretation guidance for 80+ assessment tools and frameworks
- Review tags, such as [CLINICIAN REVIEW NEEDED], that mark what the provider still needs to supply instead of filling it in
- Cross-references every session against the student's full evaluation data (e.g., surfaces GFTA-3 /t/ errors when only /r/ is being targeted)
- Session-over-session goal coverage drift detection across a caseload
- Readiness-to-advance flags when accuracy data outpaces the current goal level
- Predictive analytics: 'Based on current growth rate, this student is projected to meet/not meet criterion by the annual review'
- Automatic ESY eligibility flagging based on regression risk analysis across break periods
- Caseload optimization suggestions based on session frequency and progress data patterns
- Create parent version: a plain-language parent version of a note, in the family's language (in development)
- PLAAFP density checker flags thin or generic present-level statements before they reach the IEP team
- Year-over-year goal similarity scoring aligned with the Endrew F. meaningful-progress standard
- Automatic plateau and regression alerts with a prompt to review trend data
- Voice commands for hands-free dictation
- Session timer with interpreter-present flag tagging
- Provider Insights dashboard with documentation quality, cadence, and caseload load metrics
- Companion assessment-tool suggestions for each session
Parent Communication: Clinical notes in plain language
In DevelopmentA plain-language parent version of a SOAP note, in the family's language, is in development. The example below shows the kind of summary it is meant to produce.
As designed, the clinical note will go back to the AI with a prompt that turns clinical terminology into plain language while keeping the essentials: what was worked on, how the child did, and what's next.
IEP Team Visibility: No more working in silos
Partially AvailableEvery provider on a student's IEP team can see what the others are working on. The SLP knows the OT worked on handwriting yesterday. The school psych can read session notes from every provider before writing the annual review.
AOTA, APTA, and ASHA's 2022 joint statement recommended interprofessional collaborative practice. That starts with providers having visibility into each other's work. SPEDScribe makes that visibility automatic, not another meeting to attend.
Role-based access control enforced at the application layer.
IEP System Integration: We fill SEIS, not replace it
Available NowSPEDScribe is not an IEP system. It's the engine that fills your IEP system with better documentation faster. We generate the clinical content; you paste or import it into SEIS, EasyIEP, or whatever platform your district uses.
One click copies the formatted note. Paste directly into any SEIS text field.
Downloads a structured text file with SEIS field labels: Service Date, Duration, Provider, Goals Addressed, Session Notes, Progress Data.
A PDF of the note for the IEP file.
We're not asking your district to rip out SEIS. We're asking your providers to review an AI draft instead of writing from scratch. The output goes into the same system you already use.
Direct SEIS integration is on our roadmap. Until then, copy-paste and structured SEIS export keep the workflow fast.
Ready to see it in action?
Try the live demo with real session transcripts. No login required.